DESIGN
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Consultation meeting for overall event vision, ideas and expectations
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Present venue and vendor recommendations
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Create and maintain detailed budget
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Design ceremony and reception layouts as needed
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Etiquette and wedding customs advice as needed
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Advise client on invitations, programs, maps,
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Advise client onother printed materials and favors
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Create a timeline for vendor payments
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Month to month checklist for client
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Comprehensive wedding/event timeline
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Wedding/Event party responsibilities checklist
PLANNING
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Check vendor availability and set up meetings
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Attend vendor meetings, as needed
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Review vendor contracts
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Secure hotel room rates and blocks for guests as needed
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Monthly consultations overseeing planning progress as needed
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On-going communication via email and phone
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Vendor payment schedule reminders
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Transportation plan for bridal/event party, family and guests
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Send vendors itinerary for wedding/event day
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Attend final meetings with vendors, as necessary
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Create outline for ceremony processional and recessional as needed
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Assist with seating arrangements
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Coordinate, confirm and review vendor deliveries,
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Set-up and pick-up arrangements
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Conduct final walk-through with wedding venues
EXECUTION
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Coordinate wedding/event rehearsal as needed
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Confirm all vendor responsibilities two weeks prior to the wedding
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Reconfirm all vendor responsibilities one day prior to the wedding
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Prepare ceremony itinerary for vendors and wedding/event party
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Prepare reception itinerary for vendors
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The following applies for weddings but also for all kinds of events
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Transport items, as necessary, to ceremony and reception site:
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portraits, cake utensils, favors, place cards, printed menus, programs
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Arrive (at least) four hours before the ceremony
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Stay until the end of the reception
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Assist bride and bridal party at ceremony site
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Provide emergency kit
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Hand out bouquets and pin on boutonnieres
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Arrange guest book table, cake table, programs, place cards and favors
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Check room set-up according to the venue Banquet Event Order
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Distribute final payments and gratuities to vendors
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Supervise vendors during set up
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Supervise timeline of events with band or DJ
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Prepare guests for bridal couple send off
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Coordinate loading of gifts,
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Boxing of left over food/cake/centerpieces and
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Collecting all of client’s valuable belongings
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Guide bridal couple graciously through the day