DESIGN

• Consultation meeting for overall event vision, ideas and expectations

• Present venue and vendor recommendations

• Create and maintain detailed budget

• Design ceremony and reception layouts as needed

• Etiquette and wedding customs advice as needed

• Advise client on invitations, programs, maps,

• Advise client onother printed materials and favors

• Create a timeline for vendor payments

• Month to month checklist for client

• Comprehensive wedding/event timeline

• Wedding/Event party responsibilities checklist

 

 

 

PLANNING

• Check vendor availability and set up meetings

• Attend vendor meetings, as needed

• Review vendor contracts

• Secure hotel room rates and blocks for guests as needed

• Monthly consultations overseeing planning progress as needed

• On-going communication via email and phone

• Vendor payment schedule reminders

• Transportation plan for bridal/event party, family and guests

• Send vendors itinerary for wedding/event day

• Attend final meetings with vendors, as necessary

• Create outline for ceremony processional and recessional as needed

• Assist with seating arrangements

• Coordinate, confirm and review vendor deliveries,

• Set-up and pick-up arrangements

• Conduct final walk-through with wedding venues

 

EXECUTION

• Coordinate wedding/event rehearsal as needed

• Confirm all vendor responsibilities two weeks prior to the wedding

• Reconfirm all vendor responsibilities one day prior to the wedding

• Prepare ceremony itinerary for vendors and wedding/event party

• Prepare reception itinerary for vendors

• The following applies for weddings but also for all kinds of events

• Transport items, as necessary, to ceremony and reception site:

• portraits, cake utensils, favors, place cards, printed menus, programs

• Arrive (at least) four hours before the ceremony

• Stay until the end of the reception

• Assist bride and bridal party at ceremony site

• Provide emergency kit

• Hand out bouquets and pin on boutonnieres

• Arrange guest book table, cake table, programs, place cards and favors

• Check room set-up according to the venue Banquet Event Order

• Distribute final payments and gratuities to vendors

• Supervise vendors during set up

• Supervise timeline of events with band or DJ

• Prepare guests for bridal couple send off

• Coordinate loading of gifts,

• Boxing of left over food/cake/centerpieces and

• Collecting all of client’s valuable belongings

• Guide bridal couple graciously through the day